NV+shift+description+English

**(Please feel free to add or comment in this description - kindly do so in red and mark when and by whom it was edited).**
 * Description of shifts – KBHFF Nordvest (NV) Branch **

Here you can find the description of the shifts that you can take every Wednesday in the ‘shop’ (i.e. Karen’s Hus, Bispebjerg Bakke 8, unless otherwise stated). You are welcome to give feedback on the shifts, e.g. by accessing the link with shift description and updating the content (in Danish). If doing so, please highlight the new entry in red, so that it is easy to see what has changed. If there is anything specific, then please give also your name and date when you took the shift. (Note: this applies to Danish speakers, you can give feedback to the ‘infovagt’ taking the information/welcoming new members etc. during your shift. Alternatively, if there is no infovagt, you can send an email to Nordvest@kbhff.dk (the email of the shop group). Someone will then add your comments in Danish to the description of shifts. Please check whether all the shifts are covered the day before your shift, so that other members can be contacted in case some shifts still need to be covered.

The KBHFF area in the warehouse is the ‘yellow area’ (painted in yellow on the floor) just inside the gate to the right. There is both electricity and water, so you can take some instant coffee or tea bags and some food with you. This is a relatively new shift and all departmentsmusthelp tocover. Thisdutycounts as 2shifts (i.e. is enough for 2 months) and itis a good opportunityto seehow it allstarts and to meet peoplefromother departments. There are usually three people required for this duty, so you can ask others about what to do if you are new and/or don’t speak Danish. Normally the Nordvest group has a shift in Gladsaxe every 8 weeks or so. This shift is added both to the Nordvest Shift Schedule (vagtplan) AND to the common shift schedule (Fællesvagtplan) on: http://kbhff.wikispaces.com/Vagtplan **//Before the shift://** You should download the ‘modtagesedlen’ (Receiver’s leaflet) that was created by the ‘Indkøbsgruppen’ (Purchasing Group). This document is available by going to google mail, enter: nordvest@kbhff.dk (password is “Bispebjerg”). The document is either in the inbox (mail) or under “Dokumenter” on the top left corner. ***Important note on shifts plan*:** There is a separate ‘Fælles Vagtplan’ (Common shifts plan) for this duty, it is imporant that you sign up there – you can find it under: Vagtplan > Fælles aktiviteter > Respective month (by following this link: http://kbhff.wikispaces.com/Vagtplan ) There is also the ‘Nordvest Vagtplan’ which is used for all the other shifts and where you can also put your name down to the ‘Modtagervagt Gladsaxe’ column, but it is most important that you ALSO sign up to the ‘Fælles Vagtplan’. After you have received the vegetables, you need toprepare the room for the nextshifts. Two tables should be set up and covered in tablecloth, along with two scales with dishes for weighing and the right number of bags for the packing (you can find these on the KBHFF shelves in the little room with dishwasher). Signs should be written up (write what’s in the bags and what’s being sold loose – ask a Dane to help you with this perhaps). The Karen’s Hus is usually open (there are people in the offices upstairs), but if the door is locked, there is a key for the KBHFF people to get in. The key is ina black key box, which is found onthe leftside of the house(standing in front of the house on the street). It’s located just next to the big dark gate in the back. It is roughlyin eye levelbehindthe gate.You canget the code for the box fromPernilleMalbergDyg(60187965)or PerVad( 51556095). **//Before the shift://** You need to print out the **‘Ugens** **Pakkeseddel ’ ** (**packing instructions of the week** for modtagervagt, pakkevagt and løssalgsvagt) at home. You can find it in the NV google mail **nordvest@kbhff.dk - which is also the brugernavn (username). The password: bispebjerg**. The document is under “Dokumenter” in the Google Docs in the top field. This is important so that you know what goods you should receive. You should also pass this information to the ‘pakkevagt’ (packing shift) and the ‘løssalgsvagt’ (loose sale shift) so that they know what veggies there are and for what price. **//Important://** Make sure you put in your phone number on which you can be reached to the shifts plan. When you’re finished with packing the bags, pass on the info about number of pre-ordered packed bags (and any extra bags for the loose sale – it has been agreed recently that there should be only 5 extra bags prepared to encourage people to pre-order). Also, one of the bags should go to the ‘smagsprøvevagt’ (the tastings shift) in the kitchen BUT ONLY IF THERE IS A TASTING SHIFT PERSON COOKING THAT DAY. Any leftover vegetables from the week and from last week (in the KBHFF shelves) should be passed on the loose sale shift. Any rotten veggies should go to the compost bin at the back of the house. If it is only old (not rotten) put it in a bucket outside In the back to be fed to the School Garden animals. You also need to make sure the tables are cleared and ready for the loose sale. You should also talk to the ‘infovagt’ (the info shift) about the quality of the veggies and whether anything was missing (he/she will then write feedback on this for the Purchasing group). If there is not infovagt, please pass the information to either the Kassevagt or Løssalgsvagt. If there is no ‘infovagt’ then you should report back to the ‘indkøbsgruppen’ (the purchasing group). This document is also found in google docs under “Dokumenter” called “**Tilbagemelding til Indkøbsgruppen”**. After you’ve filled out the spreadsheet by counting up all the money from the infoguard (new members), loose sales and your own income from new bag orders and expenses, make sure you fill out a small deposit slip, put the money in the plastic bag (found in the big grey box on the shelf) after you’ve fill out the slip. The back copy of the slip needs to be taken off and put in the green folder inside the plastic sheet marked “Kvitteringer” for our accountant. When all accounting is done, the money needs to be deposited in a depository of Danske Bank at Frederikssundvej 52. The code to the depository is: 1129. Preferably go with one of the other people, if you are not comfortable carrying cash alone. **//Important://** Make sure to **bring a computer** to be able to do the orders and accounting in Google Docs.
 * __1. Modtagervagt GLADSAXE = ‘Receiver in Gladsaxe’__**
 * //Time://** 9:00 – 14:00
 * //Place://**This shift does not take place in Karens Hus, but in the Gladsaxe warehouse on Gladsaxevej 355! See map (below description in Danish) here: http://kbhff.wikispaces.com/Modtagervagt+Gladsaxe
 * //How to get there://** On bike (about 30 min from Nørreport), by bus (250S from Amager, Hovedbanegården, Rådhuspladsen and Forum; 300S which goes 3 times an hour from Lyngby St.), or by S-train to Buddinge St.; using public transport you should get off at the crossroads of Gladsaxe Ringvej (ring 3) and Gladsaxevej and walk a little bit further; you can talk with your ‘butiksgruppe’ (The NV shop group) about getting a Klippekort (bus card) for the journey.
 * //Description://** The workers receive goods fromthe smallgrowers and are responsible for the repackagingof the goods at the warehouse. The goods are taken from the growers and repacked for the various ‘shops’ (Amager, Nordvest etc.). Reusable packaging should go back to the respective growers/suppliers. The driver from Allspice comes around 12 o’clock to distribute the goods to the respective ‘shops’ around Copenhagen and you should help to load the goods (you can also go with him around the shops if you want to). The shift is finished when all the goods are distributed and the ‘yellow area’ in the warehouse is cleaned up (boxes stacked and floor swept).
 * __2. Modtagervagt (Karen’s Hus) = ‘Receiver in Karen’s Hus’__**
 * //Time://** 12:00 – 14:00 Standby
 * //Place://**Karen’s Hus
 * //Description://** The worker takesthe vegetablesfrom the supplier'scar (Allehånde) through the big gate in the back and into the packing room inKarensHus. There is no fixed time for when you start (you need to wait for the goods to arrive from the warehouse). You willreceive a callabout30 minutesbefore thecarcomes withthe goods.So there isplenty of time toget toKarensHusafteryou have beencalled. I Youcan, in otherwords,be wherever you like during the day, but you have to be able to get to Karens Hus when you arecalled. In case you do not receive a call, go to Karen’s Hus no later than 13.30 and wait (e.g. get things ready for the next shifts – see below).
 * __3. Pakkevagt and Pakkelærling = ‘Packing shift’__**
 * //Time://** 14:00 – 16:15
 * //Place://**Karens Hus, back room (to the left from the main door)
 * //Description://** The ‘pakkemester’ (the packing master) is responsible for leading the packing of the bags and for training the ‘pakkelærling’ (the packing apprentice). First check the number of bags that should be packed and what should be in them (printed paper should be available from the ‘modtagervagt’ or you can find it in the Nordvest account (see above no. 2 ‘Before the shift’). Re-use bags first before using new bags and pack heavy and dirty items in the bags first (e.g. cabbage before mushrooms).
 * __4. Smagsprøvevagt and Smagsprøvelærling = ‘Tastings shift’__**
 * //Time://** 14:30 – 17:00
 * //Place://**Karens Hus, kitchen (to the right from main door)
 * //Description://** The ‘smagsprøvemester’ (the cooking master) is responsible for leading the preparation of delicious meal tastings from the veggies in the week’s bag and to instruct/inspire the ‘smagsprøvelærling’ (the cooking apprentice). There are additional ingredients like spices, oil, sugar etc. in the KBHFF shelves in the little room (to the left from the main door). But please bring your own ingredients if you require something special. You can spend up to 50 Kr on additional ingredients (a little more if you buy e.g. oil) and have it paid back from the ‘kassevagt’ (the money shift). You should also make tea/coffee (also provided in the shelves). MAKE SURE TO GIVE A RECEIPT OF WHAT YOU HAVE PURCHASED TO THE Kassevagt.
 * __5. Kassevagt and Kassevagtlærling = ‘Money shift’__**
 * //Time://** 15:50 – 19:00
 * //Place://**Karens Hus, back room (to the left from main door), sometimes outside if weather is good
 * //Description://** The ‘kassevagt’ (the money-box master) is responsible for leading the ‘money operations’ and for training the ‘kassevagtlærling’ (the money-box apprentice). The tasks include: taking bag orders for the coming week(s), calculate and put info on income into accounting spreadsheet in Google Docs from all money-based activities, i.e. from bag orders, new membership fees from ‘infovagt’ (from the info person) and income from the loose-sale person and expenses for ingredients. Both documents are found in the Google Docs top corner under “Dokumenter”: **“Medlemmer og Bestilling Nordvest”** and the **“NV kassevagt Regnskab(Seneste)”.**

Unsold vegetables that can keep for the following Wednesday should be stored properly in box by the shelves in the small room near the dish washer and toilet. Any other surplus vegetables (that cannot be sold or kept) should be weighed and converted into Kroner and be added to the Regnskab (Accounting sheet) as a loss (at the bottom). You should always leave change of max. 200 kroner in the money belt after the shift. The amount left should be reported to the ‘kassevagt’. The money belt should be stored in a pre-arranged safe place (due to theft). Ask others where this is.
 * __6. Løssalgsvagt = ‘Loose-sale shift’__**
 * //Time://** 15:50 – 19:00
 * //Place://**Karens Hus, back room (to the left from main door), sometimes outside if weather is good
 * //Description://** The ‘løssalgsvagt’ is responsible for weighing and selling loose-sale vegetables and other goods (honey, juice, eggs, etc.). At the end of the shift, the income is counted and reported to the ‘kassevagt’ (the money-box master). There is a form that should be filled in – info about how much was sold and what was left over. This form is found in the green folder found on the shelf next to the toilet. Ask some of the other volunteers where to find the wallet with change.

New members are added into the NV Googlemail under the document “Medlemmer og Bestilling Nordvest” (Member and Orders). Sign in to Google Email! with nordvest@kbhff.dk Password: bispebjerg. The document is found in the top left corner under “Dokumenter”. Make sure to also add the new members to the **Kontaktpersoner (**contacts) in the top right corner. Under the icon with a person + (tilføj kontaktpersoner), you can add the new members to our email contacts. The ‘infovagt’ is also responsibleforfilling outfeedbackform for ‘thepurchasinggroup’ at the end of the shift. **//Important://** Make sure to **bring a computer**. Alternatively you can use the computer in the back, but make sure you write down the new member information in hand and enter the information on the computer in the back later.
 * __8. Infovagt = ‘Info shift’__**
 * //Time://** 17:00 – 19:00
 * //Place://**Karens Hus, back room (to the left from main door), sometimes outside if weather is good
 * //Description://** The ‘infovagt’ is responsible for welcoming any new as well as old members, chatting with them over tea/coffee about the KBHFF and answer any general questions. Also, chat with current members and invite/remind people about signing up for shifts. Sign up new members and take the membership fee (100 kr). Make sure to note down any money taken and report that to the ‘kassevagt’ (the money-box master) at the end of the shift.


 * __7. Lukkevagt = ‘Closing-down shift’__**
 * //Time://** 17:30 – 19:00
 * //Place://**Karen’s Hus, back room (to the left from main door), sometimes outside if weather is good
 * //Description://** The ‘lukkevagt’ is responsible for general shut-down and clean-up. This means: any KBHFF stuff put back onto the shelves, tables washed and floor swept, also wash up after the ‘smagsprøvevagt’ (the cooking shift). You can use the dishwasher (in the little room with the shelves) – fill up and start. Cardboard and other rubbish should be sorted out and disposed of at the back of the house under the canopy. Green waste goes into the compost bin at the back of the house. Foods that can be eaten by the school garden animals (chickens and rabbits) can be kept in a small bucket in the back for the animals to eat. Ordinary rubbish goes into the wheelie bin in front of the house – by the tree. The toilet should be cleaned (we are not paying for cleaning materials or toilet paper, so we are contributing by cleaning the toilet). Also, do not forget to put the KBHFF signs back under the canopy. Do not forget the sign on the street.